HR Management Suite
HRivo — Hire, pay and manage your people on one India-ready HR platform.
A multi-company HRMS built for Indian businesses — employee master, attendance, leave, payroll with PF/ESI/PT/TDS, recruitment, performance, exit & F&F, assets, helpdesk, training and analytics, with maker-checker approvals and encrypted personal data.
Live demo at hrivo.jiocodes.com — sign-in required; request demo access.
- Multi-company
- India-first
- Maker-checker
- PF · ESI · PT · TDS
Built for Indian businesses that want one place for HR and payroll.
Overview
One employee record, from hiring to full-and-final.
Most growing companies run HR on a spreadsheet for attendance, another for leave, a payroll tool that does not know about either, and email for everything else. HRivo replaces that with one employee master and one approval engine, so a leave approved today shows in attendance tomorrow and reaches the payslip at month end.
HRivo is multi-company from the ground up: a business owner runs several companies under one account and switches between them from the top bar, with roles and permissions set per company. Every record is scoped to its company on the server, and tests prove one company cannot read another’s data.
Payroll is built to be explained, not just calculated. Every payslip keeps a per-component calculation trace, statutory rates and slabs live in effective-dated tables instead of code, locked periods are immutable, and corrections go through adjustment runs. Sensitive fields (PAN, Aadhaar, bank numbers) are encrypted with AES-256-GCM and masked in lists.
What's inside
Everything HR needs, from hiring to full-and-final.
The building blocks of HRivo — the full breakdown is in Features.
Core HR & Org
One effective-dated employee master with job history, documents, family, statutory and bank details, plus departments, grades, locations and positions.
Attendance & Shifts
Shifts, rosters, geo-fenced punches, regularisation, on-duty / WFH / overtime and period lock, with biometric device ingest.
Leave Management
Leave types and policies on an append-only ledger, accrual, carry-forward, comp-off, encashment and a team calendar.
Payroll & Payslips
Salary structures, pay groups, draft → calculated → approved → locked → paid runs, payslip PDFs, bank files and journal export.
Statutory & Tax
PF, ESI, PT, LWF, TDS under both regimes, declarations and proofs, Form 16, ECR / 24Q data files and a compliance calendar.
Recruitment (ATS)
Requisitions, job postings, a Kanban pipeline, interviews and scorecards, offers, a careers page and one-click convert-to-employee.
Performance
Review cycles, goals / OKRs, calibration, 360 feedback, PIPs and a 9-box grid that feeds increment cycles.
Exit & F&F
Resignation, clearance, exit interview and a full-and-final settlement engine with letters.
Why HRivo
Built to replace the spreadsheet-and-five-tools setup.
Most growing companies keep attendance in one sheet, leave in another, payroll in a tool that knows about neither, and approvals in email. HRivo replaces that stack with one connected system.
| HRivo | Spreadsheets & Manual HR | Separate Point Tools | |
|---|---|---|---|
| Employee record | One effective-dated master with full history | Overwritten in many files | Copied between tools |
| Leave → attendance → payroll | Connected; approved leave reaches the payslip | Re-keyed at month end | Needs integration work |
| Statutory rules | Configurable, effective-dated tables | Hard-coded in formulas | Varies by tool |
| Approvals | One workflow engine with maker-checker | Email and WhatsApp | Different flow in each tool |
| Multi-company | Built in, per-company roles | A new file per company | Often a higher tier |
| Sensitive data | AES-256-GCM encrypted, masked, audited | Plain text in shared sheets | Varies by tool |
This describes how HRivo is built to fit compared with the manual or disconnected setup most small businesses start with — not a claim about any named competitor.
Multi-company, by design
One owner login. Many companies. Separate data.
Add companies under one account and switch between them from the top bar. Roles are set per company, the active company is checked on the server for every request, and one company’s admin can never read another company’s employees or payroll.
- Platform → Account → Companies
- Per-company roles & permissions
- Maker-checker on payroll lock
- Explainable payslip calculations
- Encrypted PAN, Aadhaar & bank data
- Audit log on every change
Features
Every module you need to run day to day.
Core HR, attendance, leave, payroll, statutory compliance, recruitment, performance, exit and analytics — in one connected, multi-company system.
Platform & Multi-Company
- Platform → Account → Companies hierarchy; an owner adds companies up to the plan limit
- Company switcher in the top bar; the active company is resolved server-side, never trusted from the browser
- Per-company roles and permissions; one login can hold different roles in different companies
- Super-admin panel to onboard owners, assign plans, suspend or reactivate accounts
- Company-scoped numbering, settings, workflows and uniqueness (employee codes are unique per company)
Core HR & Employee Master
- Effective-dated job, salary and manager history — nothing is overwritten
- Addresses, contacts, family, education, experience, statutory IDs, bank accounts and documents
- Employee profile-change requests with approval, plus rehire support
- Departments, designations, grades, cost centres, locations, positions and holiday calendars
- Letters and policy acknowledgements generated from templates
Attendance, Shifts & Time
- Shifts, attendance policies and rosters; raw punches are immutable and processed daily
- Geo-fenced and device-based punching; biometric device ingest
- Regularisation, on-duty, work-from-home and overtime requests through the approval engine
- Attendance period lock — locked periods reject edits
- Muster roll and monthly attendance reports
Leave
- Configurable leave types and policies, with accrual, carry-forward and lapse jobs
- Append-only leave ledger is the source of truth; balances are a cache
- Request, approve and cancel flows that keep the ledger consistent
- Comp-off, encashment and a team leave calendar
- Approved leave shows up in attendance automatically
Payroll
- Components, salary structures, salary revisions and pay groups
- Run lifecycle: draft → calculated → under review → approved → locked → paid
- Pure, unit-tested calculation engine with a per-component trace on every payslip
- Arrears, holds, adjustment runs for corrections after lock, and loss-of-pay proration
- Payslip PDFs, bank transfer file and accounting journal export
- Maker-checker: the person who prepares a payroll cannot also lock it
Statutory Compliance & Income Tax
- PF, ESI, Professional Tax and Labour Welfare Fund — rates and slabs in effective-dated tables, not code
- TDS under old and new regimes, investment declarations and proof verification
- Form 16, ECR and 24Q data files, challans and a compliance calendar
- Bonus, gratuity and minimum-wage checks
- Generated files are outputs only — HRivo never files or pays on your behalf
Loans, Advances & Expenses
- Employee loans and advances with EMI schedules deducted through payroll
- Expense claims and travel advances with reimbursement heads
- Claims approved once are paid through the next payroll run
Recruitment & Onboarding
- Requisitions, job postings, candidate database with duplicate detection
- Kanban hiring pipeline, interview scheduling and scorecards, offers
- Public careers page; a hired candidate converts to an employee record in one step
- Onboarding templates and task checklists, probation tracking and contracts
- Promotions, transfers and increment cycles with arrears paid in the next payroll
Performance, Training & Engagement
- Review cycles, goals / OKRs, calibration, 360 feedback, PIPs and a 9-box grid
- Training courses, sessions, nominations, mandatory-course rules and bonds
- Announcements with acknowledgements, polls, surveys (including anonymous eNPS) and recognition
- Manager self-service for approvals, team calendar and team reports
Exit, Assets & Helpdesk
- Resignation, clearance checklist, exit interview and full-and-final settlement
- Asset register with issue and recovery tracking
- Helpdesk tickets with SLA timers and alerts
- Document centre and policy acknowledgements
Analytics & Reports
- Dashboards for headcount, attrition, attendance and payroll cost
- Report builder over a fixed set of datasets and filters — no free-text SQL
- Scheduled report exports and snapshots, CSV exports hardened against formula injection
Security, Billing & Integrations
- Passwords hashed with bcrypt; rotating refresh tokens with reuse detection; account lock-out after repeated failures
- Optional authenticator-app two-step sign-in that a company can require for admin and payroll roles
- PAN, Aadhaar, bank numbers and secrets encrypted with AES-256-GCM, masked in lists, “view full” is a separate audited permission
- Platform billing: plans, subscriptions, GST invoices, Razorpay / PayU / offline payments
- Read-only public API keys and signed webhooks (HMAC-SHA256); installable PWA
Pricing
Simple plans that scale with your headcount.
Plans scale with the number of active employees. Final pricing, GST and onboarding are confirmed in a short call — nothing is charged online.
- Core HR, attendance & leave
- Employee self-service (web + installable PWA)
- Role-based access with data scopes
- Audit log on every change
- Email support
- 1 company
- ₹49 per extra employee
- Everything in Starter
- Payroll & statutory
- Recruitment
- Performance
- Up to 3 companies
- ₹39 per extra employee
- Everything in Growth
- Multi-company groups (up to 25)
- API & integrations
- Priority support
- ₹29 per extra employee
Prices in INR. GST is extra. Need more than 500 employees or a custom setup? Contact us.
Industries
Who uses HRivo.
Every module is available on every plan — you simply use the ones that apply.
Startups & SMEs
Replace the attendance sheet, leave sheet and payroll spreadsheet with one system that a two-person HR team can run.
- Self-service — Employees apply for leave, regularise attendance and download payslips themselves.
- Payroll in hours — Attendance and leave flow into the run — no re-keying at month end.
- Statutory built in — PF, ESI, PT and TDS calculated from configurable, dated rules.
- Hire to onboard — A selected candidate becomes an employee with an onboarding checklist.
Business Groups
Run several companies or branches under one owner login with separate employees, payroll and permissions for each.
- Company switcher — Owners move between companies without logging out.
- Per-company roles — A manager in one company can be an employee in another.
- Isolated data — Every query is scoped to the active company on the server.
- One bill — A single subscription covers the account and its companies.
HR & Payroll Consultants
Manage payroll for multiple client companies from one platform while keeping each client’s data and approvals separate.
- Many clients — Add client companies under your account up to the plan limit.
- Explainable payslips — A per-component trace answers “why is this number what it is?”.
- Maker-checker — Preparer and approver are different people by design.
- Exports — Bank files, journals and statutory data files ready for your CA.
Growing & Hybrid Teams
Shifts, geo-fenced punches, work-from-home and on-duty requests for teams that are not all in one office.
- Flexible attendance — Shifts, rosters, WFH and on-duty requests through one approval flow.
- Engagement — Announcements with acknowledgements, polls and anonymous eNPS surveys.
- Performance cycles — Goals, reviews and 360 feedback that feed increments.
- Installable app — A PWA that works on phones without an app-store install.
FAQ
HRivo, answered.
Is HRivo ready for Indian payroll and statutory compliance?
HRivo calculates PF, ESI, Professional Tax, LWF and TDS from configurable, effective-dated rules and produces the data files. Rates and slabs are not hard-coded, and we recommend having your CA or payroll professional verify the configuration and run at least two parallel payrolls before going live.
Does HRivo file returns or make payments for us?
No. Generated files (bank transfer, ECR, 24Q, Form 16 data) are outputs for you to review and submit. HRivo never files with a government portal or moves money on its own.
Can one owner manage several companies?
Yes. An account owner can add companies up to the plan limit and switch between them from the top bar. Roles are per company, and one company’s admin cannot see another company’s data.
How is employee personal data protected?
PAN, Aadhaar and bank numbers are encrypted at the application level with AES-256-GCM, masked in lists, and viewing the full value is a separate audited permission. Passwords are bcrypt-hashed, sign-in supports an authenticator app, and every sensitive change is written to an audit log.
Can employees use it on their phones?
Yes. HRivo is a responsive web app that installs as a PWA, so employees can apply for leave, punch in, view payslips and approve requests from a phone.
Can I try it before buying?
Yes — open the live demo at hrivo.jiocodes.com or request a walkthrough and we will set it up with your structure before you decide.
Who builds and supports HRivo?
HRivo is designed, built and maintained by JioCodes. Reach us through the contact form for a demo, pricing or support.
Our Software
See HRivo with your own team structure.
Book a free, no-obligation walkthrough — we’ll set it up with your companies, departments and pay structure before you decide.